Guild Position Descriptions

ORLANDO MODERN QUILT GUILD

DESCRIPTIONS OF OFFICER POSITIONS AND COMMITTEE CHAIRS

REVISED 2/28/13

PRESIDENT

• Arranges for, schedules and facilitates general meetings, sew days and board meetings.
• Assists, coordinates and approves the planning of monthly meetings and sew days.
• Prepares and posts the Agenda for monthly guild meetings and board meetings.
• Maintains (or delegates maintenance of) all social media such as the guild’s blog, Flickr, Pinterest, Facebook and Twitter accounts.
• Attends monthly guild meetings, sew days, board meetings, and guild programs.
• Actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting and membership.
• Takes suggestions from all members under advisement, and works with individuals as needed.

The President’s primary functions are overseeing the smooth running of the entire guild and making sure The Guild’s mission and purpose are being followed.  The President must feel comfortable speaking in front of a large group of people.  Organization is necessary and follow through is a must.

VICE PRESIDENT

• Perform the duties of the President if needed, including running the monthly meeting.
• Plans and prepares recommendations for Board approval for regular meeting programs and demos. Actively recruits member and guest speakers for meeting demos and presentations on topics of interest especially as they relate to modern quilting style and techniques.
• Assists in maintaining The Guild’s social media accounts.
• Attends monthly guild meetings, sew days, board meetings, and guild programs.
• Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting and membership.

SECRETARY

• Takes notes and photos at monthly meetings.
• Posts monthly minutes to The Guild’s blog including announcements, guild business, presentations, show and tell, etc.
• Assists in maintaining The Guild’s social media accounts.
• Attends monthly guild meetings, sew days, board meetings, and guild programs.
• Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting and membership.
• Corresponds as necessary with organizations who have dealings with The Guild.
• Maintains documentation of sign-in sheets, Agendas, minutes, etc.

TREASURER

• Maintains The Guild’s bank account including preparing reports for monthly meetings and board meetings.
• Prepares budget for The Board’s approval.
• Pays any bills that may incur including reimbursements to members.
• Handles membership dues collection throughout the year.
• Maintains membership records including new membership forms, spreadsheet/database of updated members, and membership directory.
• Provides brief summary of financial and membership information monthly.
• Assists in maintaining The Guild’s social media accounts.
• Attends monthly guild meetings, sew days, board meetings, and guild programs.
• Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting and membership.
• Files all required official paperwork and tax returns in a timely manner.

PROGRAM COORDINATOR

• Actively recruits member or guest speakers and teachers for special Guild programs and workshops with a focus on modern quilting.
• Communicates program and event information for members through email, blog posts, Facebook, and/or other social media formats.
• Communicates regularly with The Board on upcoming speakers and status of planned speakers.
• Attends meetings of The Board as needed to make proposals to The Board on programs and events.  Actively works on future months’ programs, events, projects, challenges, Block of the Month.  Coordinates giveaways, challenges or events based on the programs presented.
• Attends monthly guild meetings.
• Supports the planning, implementation, maintenance, and documentation of The Guild’s public programs and educational initiatives.

CHARITY PROGRAM COORDINATOR

• Coordinates annual charity project(s) and promotes philanthropy for The Guild.
• Provides encouragement and instruction to members to fulfill charity projects.
• Attends meetings of The Board as needed to bring to The Board proposals for charity projects.
• Utilizes appropriate social media resources to keep members aware of charity projects.
• Reports regularly to The Board regarding current and proposed charity projects.

BLOCK OF THE MONTH COMMITTEE

• Coordinates with members in choosing a modern block to make for The Guild’s monthly block lotto.
• Posts instructions and any helpful links on The Guild’s blog for making the monthly blocks.
• Shows a sample block at the prior month’s meeting.

FOUNDING OFFICERS

• Actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting and membership.
• Assists the Guild Officers and Committee Chairs with meetings, projects and events as needed.
• Assists with guild communications such as maintenance of all social media such as the guild’s blog, Flickr, Pinterest, Facebook and Twitter accounts.
• Attends monthly guild meetings, sew days, board meetings, and guild programs.